Vietnam Sending Information
A practical guide to official sending procedures, organization checks and recruitment controls for candidates from Vietnam entering Japan under Employment for Skill Development.
Official framework
Before recruitment, confirm the current bilateral arrangement between Japan and Vietnam, the competent authorities, effective dates and whether an approved or interim sending-organization list applies.
Lists and procedures can change. Verify the organization’s current status on an official government source on the date the contract is signed.
Typical process
- Confirm the Japanese employer, eligible work and development plan.
- Verify the sending organization and recruitment license.
- Select the candidate and explain job, wages, deductions and fees.
- Complete any country-side registration, medical or departure procedures.
- File the Japanese residence application and obtain the visa.
- Provide pre-departure guidance, arrival support and retained copies.
Document checklist
- Passport and identity or civil-status documents
- Employment contract and working-condition notice
- Development plan and organization agreements
- Skill and Japanese-language evidence where required
- Medical, police or government certificates where applicable
- Itemized fee statement and payment receipts
- Country-side approval, registration or departure evidence
Due diligence and worker protection
| Check | Control |
|---|---|
| Authorization | Match legal name, license number and office to the official list |
| Fees | Identify payer, amount, timing and refund terms in writing |
| Prohibited conduct | No deposits, penalty contracts, passport retention or undisclosed debt |
| Explanation | Use a language the worker sufficiently understands |
| Evidence | Keep contracts, receipts, approvals and communications |
Final verification
Use the latest pages of Japan’s Immigration Services Agency, the competent Japanese ministry and the responsible authority in Vietnam. Confirm individual cases before payment, departure and filing.